Videoconference

Scheduling a Videoconference

To Schedule a video conference contact:

• Robert Kennedy at 570-941-7470
• Jason Wimmer at 570-941-6558.

Videoconferences will be scheduled in either MGH 110 (30 seats) or MGH 213 (22 seats) depending on room availability, priority, and equipment desired. ALL VIDEOCONFERENCE REQUESTS COME TO OIT. When a videoconference request comes to OIT, the following needs to be done:

• OIT will contact Susan Patten via email to schedule the room for the event (either MGH 110 or MGH 213).
• OIT will send an e-mail to Madonna Savage when the videoconference request comes from a non-profit organization. This is done for tracking purposes.

The requester needs to provide OIT all pertinent information (ISDN numbers, contact person, voice number, test date and time, etc.) and he/she can be informed about all technical questions about videoconferencing and equipment use.

• NOTE 1: All videoconferences should be scheduled at least one week prior to live connection so adequate testing can be done. OIT cannot guarantee successful connection otherwise.
• NOTE 2: MGH 110 (30 seats) is used for more than videoconferencing. Classes are held in there on a regular basis. MGH 213 (22 seats) is solely a videoconferencing room.

The Registrar's Office will provide the OIT with a complete schedule of the two videoconference rooms at least two weeks before each semester begins:

• MGH 110: The Registrar should specially mark the videoconferences so they can be distinguished from regular classes held.
• MGH 213: All bookings are for videoconferences.

Other Considerations

Food and beverages are not permitted in the two videoconference rooms; however, if food service is desired, another room nearby should be reserved. The requester should contact catering directly to make arrangements.

The requester should also contact Public Safety to inquire about parking on campus.

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