Computer Training

Corporate Time - 6.0

Scheduling and Editing Entries

Creating a meeting, day event, daily note, or task

Click on the video icon for a demonstration.

One of the fastest ways to create a new entry for a meeting, day event, daily note, or task is in day view.

For example:

1. In the day view of your agenda, right-click within a desired time frame.
2. Choose from New Meeting, New Day Event, New Daily Note, or New Task.
   
3. Type in the areas defined in each subsection: Title, Location, Date, Start Time, Duration, and End Time.
   
4. Another method is to click and hold the mouse button down on the desired start time and then drag the mouse cursor to the desired end time. Release the mouse button.
   
5. Right-click the mouse and choose an entry from the context sensitive menu.

Inviting Others to a Meeting

1. To invite other people to attend meetings type a name or resource directly in the "People and Resources" input box.
2. Add as many people as necessary by clicking on the green checkmark after each name or by using the search feature options.

Quick tips: Use the Search feature if you do not know the correct spelling of someone’s name. Type the first few letters of the last name and then click on the Search button. The campus directory will provide a list of names starting with the letters entered.

Adding Descriptions to an Entry

1. Click on the tab "Details" from the Entry dialog box.
2. Type the information in the Description field; or use Cut, Copy, and Paste features from another application.
3. Click on the OK button.

Quick tips: A pencil icon appears in all agenda entries that include detailed descriptions.

Click on the video icon for a demonstration.

The next new meeting you create that requires sending an agenda consider using the attachment feature in Calendar. Why, to eliminate another email even if you use Royal Drive for sharing files.
    
How to:

1. Create a new meeting to open the meeting dialog box.
2. Click on the tab "Details" and then type "Agenda attached," in the box provided.
3. Click on the tab "Attachments" and then the button "Attach." Navigate to and select the file to attach.
4. Click on the button "Open" to attach the file. An icon and the file’s name are displayed within the Attachment tab. Click "OK" to create the meeting.
5. Note that the newly created meeting displays an icon (paper clip) indicating that the meeting includes an attachment.
6. When attendees receive email notification that a meeting has been added to their calendar the description includes "Agenda attached," not the attachment.
7. To access the attachment you must open the meeting in Calendar and select the tab "Attachments.
   To open the attachments double click on the icon.
   To save the attachment to your computer click on the button "Save As. "

Setting a Reminder (E-mail or Pop-up Window)

1. Click on the tab "Reminders" in the entry dialog box.
2. Set the reminder option to notify you by either E-mail, Popup window, or by both.
3. Set the date and time for the notification.
4. Set the details of the meeting: Title, Location, Date, Start Time, End Time, and Duration.
5. In the "People and Resources" area, enter the individual's name and then click on the Green checkmark or press "Enter."

Note: To receive a Pop-up reminder, your Oracle Calendar client must be opened on your desktop.

Create a Repeating Meeting

1. Click on the button "Repeating" located on the bottom of the New Meeting dialog box.
2. Click on the down arrow under the label "Frequency" and choose one of the options provided.
3. Add one or more desired days by clicking inside the checkbox provided.
4. Enter the Start and End dates, for the duration of the repeating meetings. The selected dates will appear in the dialog box.
5. To check for the conflicting schedules click on the button "Conflict."
6. To add additional dates click on the "Add Date" button to select dates from the calendar.
7. Delete any unwanted dates by selecting them in the display field and then click on the Delete button.
8. Click on the OK button.

Note: When deleting a repeating date from the calendar, observe that there are two delete buttons. Selecting Delete All removes all entries, whereas Delete just removes the selected date.

Creating a Daily Note

1. Click on the New Daily Note button or double-click in the Notes area at the bottom of the Agenda page.
2. Title the note, select the date, and add any user names in the People/Resources tab who should receive the note.
3. Click on the Create button.

Creating a Day Event                                                                                          

1. Click on the "Day Event" button.
2. Title the event, select the date, and add any user names in the People/Resources tab who should receive the notification of the event
3. Click on the Create button to create the note.