Microsoft PowerPoint 2003
Introduction
The new features of PowerPoint 2003 provide all levels of users the ability to create presentations that exceed previous versions. The beginner and advanced user will find these features user friendly with the aid of new and improved Help files accompanied with online assistance. The downfall of this product is that the key features of this version are not fully compatible with earlier versions and should be disabled if the presentation will be viewed using an earlier software version. Even if these features are disabled, the user should understand that the 2003 version requires more resources (a faster processor, more memory) than earlier versions. When viewed on a slower processor basic animations or slide transitions may run slower.
Note: If possible, always test your work on the computer where the presentation will be viewed.
How to: To disable the new animation effects click on the menu Tools > Options, and then choose the tab Edit. Under the label"Disable new features," remove the checkmark for "New animation effects."
Conventions used in this Documentation
The following styles used throughout this documentation were created to assist in training.
Such as:
- Key phrases and important technical words will be in Bold type the first time that they appear and then italicized thereafter.
- Menu commands are written in the following form: Menu > Sub-menu > Sub-menu (Insert > Picture > Clip Art).
- Instructions will use the following format such as: How to: (a), (b), (c), etc., Press Enter.
- Items that deserve special attention will be displayed as: Note:
What's New!
- Task Panes for applying slide and presentation formatting - the ability to organize layouts, design templates, and color schemes by clicking on the Slide Layout and Slide Design task panes. If the pane is not visible click on the menu View > Task Pane, or use the keyboard shortcut (Ctrl+F1). Click on the down arrow to use any of the shortcut menus provided. For more information, see "How to Use Task Panes."
- Text AutoFit improvements - a new option that automatically fits text (wraps & sizes) to the slide's placeholder.
How to: To turn this option on or off click on Tools > AutoCorrect Options > AutoFormat As You Type. Under the label Apply as you type, place or remove the checkmark in the boxes AutoFit title text to placeholder and AutoFit body text to placeholder. For more information, see "AutoFit Text to Slides."
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Auto Layout - another new option whereas a slide's layout may automatically adjust to fit text, pictures, or an object when the chosen layout does not fit the content.
How to: To apply or turn this option off repeat the prior steps (AutoFormat as you type), then add or remove the checkmark under the label "Apply as you work."
- New organizational charts and diagrams - a collection of new diagrams that can be customized using text and animation.
How to: From the Task Pane click on the menus Slide Layout > Content Layouts.
- New animation effects and animation schemes - the ability to draw or use pre-designed motion paths for elements (text, pictures, etc.) to follow or synchronize with multiple text and object animations.
How to: From the Task Pane click on the menus Slide Design > Animation Schemes or Custom Animation.
Note: For more information, see "Animation Effects and Schemes."
- Multiple design templates - a new option that allows the use of one or more design templates in a presentation.
Note: For more information, see "Using Multiple Design Templates."
- Save background or selection as a picture - the capability of creating a picture from any slide background or selection that was created using Microsoft's drawing tools.
Note: For more information, see "Saving Backgrounds or Selections as a Picture."
- Insert multiple pictures - the ability to select and insert multiple pictures from a hard disk or removable jump drive.
Note: For more information, see "Inserting Multiple Pictures."
- Photo album - special layout features used to create a photo album that can include picture frames or captions.
Note: Pictures can be retrieved or inserted from scanners and other media (cameras, hard disk drive). For more information, see "Creating a Photo Album."
- Controlling paste options and automatic changes with smart tags - the capability to control how information is pasted or formatted with the use of Smart tags. Smart tags are buttons placed next to text that has been pasted from the clipboard. They contain a list of related formatting choices.
Note: For more information, see "Smart Tags."
- Save a Web Site as a single file - the capability to save all elements of a presentation in a single web file.
How to: Click on the men File > Save as Web Page, and then name the presentation. Click on the Publish button to open the Publish as Web Page dialog box. Add or remove checkmarks for the options to be published.
