Computer Training

RoyalDrive 7.0 - Creating a New Folder using the Wizard

The New Folder Wizard guides in creating, sharing, emailing, and configuring your new folder. You may skip through to the next step or end the wizard at any time.

Click on the video icon for a demonstration.

1. Create a Folder

   1. Click the New Folder button, then name the folder in the field provided. Click Finish to exit the Wizard or Next to continue to the Share screen.
   2. Enter the user or group name in the box provided, or use the Find Utility. If you used the Find Utility, select the users and then click the Add Selected Users button.
   3. Click Next to skip the Share portion of the wizard (leave the fields blank), or click Finish to exit the Wizard.

   Opting to Share
   Select from the following options:

   • Viewers: Viewers have read-only access to your file or folder and cannot modify the
     properties or content of files and folders
   • Contributors - Contributors can modify files (edit/deleter) and add content to folders.
   • Full Access - Full Access users can modify files and add content to folders or share with another user.

   Click the appropriate radio button after determining whether the selected accessshould apply to the current folder only, or include this folder and all sub-folders.

   4. Click Next to create an email to notify users of the new folder and/or share.
      - Or - Click Next to skip the Email portion of the wizard and Configure your new folder
      - Or - Click Finish to exit the Wizard.

   New Folder Configuration
   When creating a new folder, you may define certain default settings during the creation. The available settings include:

   • Default Versioning - If set to on, versioning is enabled for every new file uploaded to that folder. The system keeps a copy of every new file that is updated in that folder.
   • Default Logging - If set to on, logging is enabled for every new file uploaded to that folder. Therefore the system maintains a record of whom and when your files were accessed.
   • Storage Quota Size (in MB) - The permission to regulate how much information can be added to that folder.
   • Subscriptions - Subscribing to a folder allows you to receive e-mail notifications and set the frequency of notifications when the following actions are performed:
     • Any edits of the folder or its files
     • Any time the folder or its files are viewed
     • If any comments are added to the folder or its files