Computer Training

INTRODUCTION TO WORD 2007

Customize the Status Bar

Another new feature in Word 2007 is the ability to customize the status bar to retrieve more information about your document.

How to:

1. Right click on the Status Bar.
2. Next, add or remove options by clicking on the items shown in the Customize Status Bar list.

Quick Tip: If available, double clicking an item displayed on the status bar will open the associated dialog box.

More Features Added to Word's Find Tool

A new Find Reading Highlight feature has been added to the Find tool. This feature allows you to search for a particular word or phrase and then highlights all occurrences within the document. As an added bonus, all occurrences remain highlighted even after the Find dialog box is closed. In addition, you can now find and replace paragraph breaks, page breaks, and other elements.

Reading Highlight Feature

How to:

1. On the Home, click the Text Highlight Color command in the Font group.
2. Select a color from the box, yellow is the default.
3. Press [Ctrl]+[F] to open the Find What text box.

OR
Click the Find menu located on the end of the Home tab.

4. Type a word or phrase that recurs within the document.
5. Click on the Reading Highlight drop-down list and select Highlight All.
6. Click Close. All occurrences of the word or phrase entered will remain highlighted until cleared.

To clear the highlighted occurrences reopen the Find What text box. Click on the Reading Highlight button and then choose Clear Highlighting.

Find and Replace paragraph breaks, page breaks, and other items

How to:

1. Click the menu Replace located in the Home tab Editing group.
2. Click the button Special, and choose one of the items listed (manual page break).
3. Click inside the Replace with box. You may either type in the replacement  /\ | (manual line break) or, select one of the items listed under Special. Click on Find, Find All, Replace, or Replace All to continue.

Creating Cover Pages in Word

Adding a cover page that is formatted differently from the rest of the document has never been easier. Word’s new built-in cover pages already contain section breaks that have been formatted for you.

How to:

1. Click on the tab Insert and then click on the Cover Page button.
2. Next, scroll down and click Sideline.
3. Select the Title field and add a title.
4. Click on the Subtitle field and add a subtitle.
5. Click the list arrow on the Date field and select the date from the calendar.
6. Click anywhere in the second page of your document.
7. On the Insert tab, click the Page Number button.
8. Point to Bottom of Page and click Plain Number 3.
9. On the Design tab, click the Page Number button.

10. Click Format Page Numbers.
11. Click in the Start At text box and change the 1 to 0. Click OK.
12. On the Design tab, click the Close Header and Footer button.

Note: This feature is not supported in Word 2007 Compatibility Mode documents.

Adding a Plain Header or Footer

The new Word makes it easier to add a simple header or footer.

How to:

1. On the Ribbon, click the Insert tab.
2. Click on Footer, in the group Header & Footer.
3. Click on the menu Edit Footer.

In the blank header area, you will add your name and page numbers.

1. Press the keys [Ctrl]+[R] (keyboard shortcut to right align text).
2. Type your name and then press Enter.
3. Type Page, and then press the spacebar.
4. Click the Insert tab and then click on Page Number in the Header & Footer Group.
5. Click on Current Position and then click on Plain Number.
6. Click on the Close Header & Footer button.

Quick Tip: To reedit a header or footer double-click the header or footer text on any page. When your edits are finished, double-click outside the area to continue working.

Changing Your Documents Default Margins

Word 2007 makes it easy to change your default margins. For example, if your organization requires all documents to have one-inch margins, you can set it once, and then make it the default setting for all new documents.

Follow these steps to make the changes stick:

1. On the Ribbon, click the Page Layout tab.
2. Click the Margins tool in the Page Setup group.
3. Next, click on Custom Margins.
4. Change your right and left margins to one inch.
5. Click on the Default button and then click on Yes to accept the new default.

All new documents based on your document's template will have one-inch margins. If you need to change the margins to one of the standard choices—for example, two-inch left and right margins—follow these steps:

1. On the Ribbon, click the Page Layout tab.
2. Click the Margins tool in the Page Setup group and then click on Wide.

The left and right margins for the document you are currently working on will adjust to two inches.

Proofread Your Documents with One Click

Word 2007 automatically proofreads your document for spelling, grammar, and style errors as you type and lets you correct the errors as they occur or at the end of your Word session. You can customize how Word proofreads your documents by setting the desired options before you work on your document.

For example, suppose you want Word to make suggestions before automatically changing a misspelled word, as well as identify gender-specific words in your text.

How to:

1. Click the Office Button and then click the Word Options button.
2. Click on the word option Proofing.
3. Click the AutoCorrect Options button in the right pane.
4. In the AutoCorrect tab, clear the check box "Automatically use suggestions from the spelling checker," and then click OK.
5. Next to the label "Writing Style," click on the button Settings. Scroll to Style and click the Gender-Specific Words check box.
6. Click on OK twice.

Word 2007’s New View Side By Side Feature

When you need to copy information from one Word 2007 document to another, you could use the Copy button to copy the selected information from one document, open the destination document, click where you want to insert the information, and then click the Paste button. Or you could just right-click and drag the information from one document to another. Word 2007’s View Side By Side feature makes it easy to do just that.

For example:

How to copy a picture from Document A to Document B

1. Open Document A.
2. Open Document B and scroll to where you want to insert the picture.
3. Click the View tab.
4. Click the View Side By Side command in the Window group.
5. Click in Document B and then click Window on the View tab.
6. Click Synchronous Scrolling to turn it off.
7. Select the picture in Document A.
8. Right-click and drag the selected picture to where you want to insert the picture in Document B.
9. Release the mouse button and select Copy Here.

After copying your selections, you can turn off the View Side By Side feature by clicking Window on the View tab of the active window and then clicking the View Side By Side command.

• Preface
• Customize the Status Bar
• Word 2007's Building Blocks