Complete Merchandise Cycle

Book Distribution

Steps

Create a Material Master Record
Add Material to the Price List
Procure the Material
Receive it into Inventory
Receive and Pay the bill
Sell Material to Customer
Deliver Material
Bill Customer
Collect Payment

CREATING A MATERIAL MASTER RECORD

MENU PATH

Logistics>Materials Management>Material master>Material>Create(special)>Trading Goods

Enter the following data:

Field Name	Input Data
Material	BXXXY where XXX is your student number and Y is a number from 0-9
Industry sector	Retail
Copy From Material	b9999

Select enter icon to continue

Select all the views and then the enter icon

Organizational Levels

Field Name	Input data
Plant	3000
Storage Location	0001
Sales Organization	3000
Distribution Channel	10

Select the Enter Icon

Basic Data 1 Tab

Field Name	Input Data
Name of Material to the right of the material number	Enter the Name of Your Book { Do not use SAP for Dummies]
Base unit of measure	EA
Material Group	030
GenItemCategoryGroup	NORM
Net weight	.5
Gross weight	.5
Unit of weight	KG

Basic Data 2 Tab

Nothing to enter

Classification Tab

Select the Next Screen Icon

Sales Org 1 Tab

Click the Conditions Button

Field Name	Input Value
Tax Category	Fill in a 1 for each line on the tax jurisdictions

Click the Main Data Button

Field Name	Input Data
Minimum Order Quantitiy	1

Sales Org Tab 2

Nothing to enter

Sales general plant Tab

Field Name	Input data
Availability check	02
Transp. group	0001
Loading group	0002

Foreign Trade Export Tab

Nothing to enter

Sales text Tab

Nothing to enter

Purchasing Tab

Field Name	Input Data
Purchasing Group	000
Material Group	030

Foreign Trade Import Tab

Nothing to Enter

Purchasing Text Tab

Nothing to enter

MRP 1 Tab

Field Name	Input Data
Purchasing Group	000
MRP type	M0
Reorder point	0
Planning time fence	0
MRP controller	001
Lot size key	EX

MRP 2 Tab

Field Name	Input Data
Procurement Type	F
scheduling Margin Key	000
Planned Delievery Time	1

Select enter to acknowledge the warning at the bottom of the screen

MRP3 Tab.

Field Name	Input Value
Period Indicator	M
Availability check	02

MRP4 TAB

Nothing to enter

Forecasting Tab

Field Name	Input Data
Forecast model	D

Plant Data 1

Nothing to enter

Plant Data/Storage TAb

Nohing to enter

Warehouse Mgt. 1

Field Name	Input Value
Warehouse Number	001

Warehouse Mgt 2

Nothing to enter

Quality Management Tab

Nothing to enter

Accounting 1 Tab

Field Name	Input Data
Price Control	V
Moving Av Price	10

Accounting2 Tab

Nothing to enter

Costing 1 Tab

Nothing to enter

Costing 2 Tab

Nothing to enter

Save your data by selecting the Save Icon

ADD A MATERIAL TO A PRICE LIST

MENU PATH

Logistics> Sales and Distribution> Master Data> Conditions> Create> Prices> Material Price

Select New Entry Icon in Table

Field Name	Input Data
Sales Organization	3000
Distribution Channel	10
Condition	pr00
Material	Your number
Rate	Your Price

Save your data by selecting the Save Icon

CHECK THE PRICESLIST FOR BOOKS

MENU PATH

Logistics> Sales and Distribution> Master data> Conditions> List> Net pricelist

Field Name	Input Data
Sales Organization	3000
Distribution Channel	10
Division	00
Sold to Party	34020 or any particular customer for whom special prices might exist
Plant	3000
Material	b0000 to b9999

Select the execute Icon

PROCURING THE MATERIAL FOR STOCK

MENU PATH

Logistics>Material management>Purchasing>Purchase order>Create>Vendor /supplying plant known

Org.Data Tab

Field Name	Input Data
Vendor	15XXX [the vendor you created in the procurement exercise]
Purchase Order type	Standard PO
Purchasing organization	3000
Purchasing group	001
Company Code	3000
Material	Your material number from above
P.O.Quantity	100
Delivery Date	Today's Date
Net Price	10
Currency	USD
per	1
Plant	3000
Storage location	0001

Save your data by selecting the Save Icon

Record the Purchase Order Number as you will need it in the next step

RECEIVING THE MATERIAL INTO INVENTORY

MENU PATH

Logistics>Materials management>Inventory management>Goods movement>Goods receipt>For purchase order>PO number known

Goods Receipt for Purchase order: Initial Screen

Field Name	Input Data
Purchase order	Enter the purchase order from the creation step above

Select the Execute icon to continue

Material Tab

Field Name	Input Data
Item OK	checked

Quantity Tab

Field Name	Input Data
Quantity In Delivery Note	Enter the number that was ordered

Where Tab

Field Name	Input Data
STorage Location	0001

Select the SAVE Icon to complete this transaction

PAYING THE VENDOR

VERIFYING THE INVOICE FROM THE VENDOR

MENU PATH

Logistics>Materials management>Invoice verification>Invoice verification> Docement entry> Enter Invoice

Field Name	Input Value
Document Date	Todays date
Posting Date	Todays date
Purchase Order	Enter the number that corresponds to the Purchase Order you created above

Select the Enter Icon

Field Name	Input Value
Vendor	15XXX or the vendor name that applies to the purchase order
Amount	Enter the amount from the purchase order you completed above

Select the Enter icon

Verify the Inventory Received

Select the Save Icon

Record the Document Number

PAYING THE BILL

MENU PATH

Accounting> Financial accounting> Accounts payable> Document entry> Outgoing payment> Post

Field Name	Input Value
Document Date	Todays date
Bank Data-- Account	113100
Amount	Enter the amount that corresponds to your purchase order and invoice received
Account	15XXX or the Vendor number you used

Select the Process Open Items Button

Find your open line item that corresponds to your invoice. Be careful, there may be many open items.Click on the line that has your line item.

Use the Activate Items and Inactivate Items Buttons until you have a difference of zero.

Select the Save Icon

SALES TO A CUSTOMER

MENU PATH

Logistics>Sales/distribution>Sales>Order>Create

Enter the following data:

Create Sales Order Initial Screen

Field Name	Input Data
Order type	RO
Sales Organization	3000
Distribution Channel	10
Division	00

Select Enter Icon to continue.

Create Rush Order Overview

Sales Tab

Field Name	Input Data
Sold to party	Use the customer number you created in the previous exercise.Or follow the instructions given in class
Purchase Order number	Make up a different number every time. This number belongs to the customer's system. It is made part of the transaction record here so that you can cross reference to it if necessary.
Purchase Order date	Today's date
Req. Delivery Date	Today's date
Material	BXXXY This is the material [book] you created above.
Quantity	1
Material	Use the New Book You Created or b9999
	1

Note that the payment terms and the Incoterms default from the customer master record.

Select the save icon to complete this transaction.

Document the sales order number in the space provided below.

_________________

Because this was a Rush Order the system also prepares the delivery document, record it below.

__________________

CHANGING THE DELIVERY DOCUMENT TO REFLECT ACTUAL DELIVERY OF THE GOODS

MENU PATH

Logistics>Sales/distribution>Shipping and Transportation > Outbound Delivery> Change > Single document

Field Name	Input Data
Outbound Delivery	Enter the delivery number from the rush order you placed above

Select the enter icon.

Select the Picking Tab.

Verify the picked quantity

Select the Post Goods Issue button to inform the system that the goods have left the dock.

MENU PATH

Logistic>Sales/distribution>Shipping and transportation> Outbound Delivery> Display> Environment> Document flow

Display the document flow and record the status of the order in the table below:

CREATE THE INVOICE

MENU PATH

Logistics>Sales/distribution>Shipping and transportation> Billing> Billing document>Create

Enter your shipping document number if it has not defaulted

Select the EXECUTE button

Record the NET VALUE _________________________________-

Select the Save Icon to complete this transaction.

Record the system generated DOCUMENT NUMBER __________________________

DISPLAY DOCUMENT FLOW

MENU PATH

Logistics>Sales/distribution>Shipping and transportation> Billing>Billing document>Display>Environment>Document flow

Record the ACCOUNTING DOCUMENT and STATUS_______________________________

CHECKING THE ACCOUNTS RECEIVABLE

Menu Path

Accounting> Financial accounting> Accounts receivable> Account> Display/change line items

Field Name	Input Data
Customer account	Your account number used in the sales exercise above
Company Code	3000
All Items radio button	checked

Select the execute icon

You should see the line item corresponding to your sales example above.

RECORDING THE CUSTOMER PAYMENT.

Post payment to the invoice that was created above. Record the payment document number.

MENU PATH

Accounting>Financial accounting>Accounts receivable>Document entry>Incoming payment

Enter the following data:

Field Name	Input Data
Document Date	Today's date
Company Code	3000
Currency/rate
Bank data Account	113100
Amount	Net amount from invoice above. NOTE: You will have to figure out how much discount the customer would deduct from the payment.
Value Date	Today's date
(Open items)Account	Use the customer number entered above

Select Process Open Items Button

Processing Open items Standard Tab

At this point you must select which line items the customer is paying for. You turn on and off each line items by using the icons to activate them below the line items.

Make sure that the difference is zero when you have completed the process.

MENU PATH

Document> Simulate

Observe the Journal entry that is proposed.

Select the Save Icon.

Display the Document Flow again and this time record the status of the accounting document.

MENU PATH

Logistics>Sales/distribution>Shipping and transportation> Billing>Billing document>Display>Environment>Document Flow

Accounting Department Status _______________________________________

Check the open and closed items in accounts receivable

MENU PATH

Accounting> Financial accounting> accounts receivable> account> Display/change line items

Enter your customer name, company code and check the all items radio button

Select the execute icon

You should be able to see which line items have been closed.