AJCU Conference Business Meeting Minutes
Creighton University, Omaha NE
MAY 2, 2007

Present:  Kathleen Carney, James Hogan, Michael LaCroix, Joan Overfield, James McCabe, Mark Jacobs, Eileen Bell-Garrison, Jeanne Somers, James Simonis, John McGinty, Debra Shade, Robert Seal, Mary Lee Sweat, Michael Pate, Ivan Gaetz, Jeanne Langdon, Laurie Hathman, Evelyn Minick, Gail Staines, Elizabeth Salzer, John Popko, Margaret Auer, Locke Morrisey, Bonnie Strohl.

The meeting came to order at 8:40 a.m.  James Simonis (Le Moyne), Chair of the Steering Committee, presided.

PowerPoint Presentation

2006 MINUTES
     Corrections:  Bob Seal (Loyola Chicago) was a member of the Program Committee; some      misspellings.

     Approved unanimously.

 

VIRTUAL REFERENCE
     St. Joseph's will drop out.
     Locke Morrisey (USF) will let us know new pricing.
     Smaller colleges were not interested in participating for free.
     Locke and the committee were congratulated for their good work.

 

 2008 MEETING AT USF
     March 30 to April 2, 2008

 Topics:
          • IT and Library Service desks combined
          • Web 2.0
          • Learning Commons
          • Content management systems (including digital repositories and enterprise content management)
          • Group Discussions between librarians and IT people – not just presentations – use discussions
             at EDUCAUSE as a model for interaction
          •  On line catalog – open source
          •  WorldCat.org/local
          •  Non-classroom learning spaces
          •  Who runs servers and why

     Locke Morrisey was asked to communicate our interests to the IT people at the University of San Francisco.

 

FINANCIAL MEETINGS
     Michael LaCroix (Creighton) asked for guidance as to how to distribute any funds left from this conference.
     Evelyn Minick (St. Joseph’s) moved and Gail Staines (SLU) seconded that:  If a host library has extra funds after
     the meeting, those funds should be divided equally and shared with the next two hosts.  The motion passed unanimously.

 

2009 MEETING
     Michael LaCroix moved and Evelyn Minick seconded that the 2009 meeting be held at Loyola, Chicago.  The motion
     passed unanimously.

     Meetings should be scheduled on or before the first weekend in May.  Care should be taken to avoid the dates of
     the National Library Legislative Day.  A number of the deans had to miss this year because of this conflict.

     Program Committee for 2008:
     Evelyn Minick, Tyrone Canon (USF), Jeanne Somers (John Carroll), Eileen Bell-Garrison (Gonzaga),
     Kathleen Carney (Boston College).

 

AJCU ARCHIVES PROJECT
     Appreciation was expressed for the work that John McGinty (Loyola Notre Dame), his staff, and the archivists
     have put into the current project of a database of 45 images from each of the AJCU institutions to highlight the
     Jesuit contribution to Catholic education and scholarship.      

     Eileen Bell-Garrison volunteered to work on how to create links between the image database at Loyola Baltimore
     and other campus databases for images stored on those databases.

     John McGinty will post 2000 survey results on our Web site.

     The group decided to form an AJCU Archives Project Team made up of Library Deans and archivists. The team will
     oversee the current project and answer the questions on page 3 of the October 17, 2005 document.  It would also
      develop the future scope of the project and its relationship to the CRRI Project.  By February 2008 the team will
      formulate a response to the October 17, 2005 document.

     The team will be made up of:
          John McGinty, Margaret Auer (Detroit Mercy), Kristine Brancolini (Loyola Marymount) (or Liz Salzer (Santa Clara)
           if Kristine cannot serve) and two archivists, John Wade and Matt Blessing.

 

LibQual
            Scheduled to be given again in 2009.
            Some dissatisfaction with the survey was expressed by faculty.

            Motion:
                        The AJCU Conference of Librarians should abandon its efforts to conduct
                        a consortial LibQual Survey.   Passed.

            Motion:
                        Form a small task force to identify alternative surveys to assess learning
                        outcomes as they relate to our mission and identity.  The task force will
                        present its report at the 2008 meeting.  Passed.

            Members:
                              Bonnie Strohl (Scranton), Laurie Hathman (Rockhurst), John Popko (Seattle).

 

JESUIT NET
            Eileen Bell Garrison will ask each member for information about their contact
            person, etc.

 

OCLC COLLECTION ANALYSIS
          Most members have not used it.  Joan Overfield (Fairfield) made extensive use of it.

          Bonnie Strohl volunteered to contact OCLC to find out if they had any promotional materials or best practices for
          World Cat Collection Analysis.

          Gail Staines said that SLU is using the OCLC Collection Development Analysis tool that was made available for one
           year via a statewide LSTA grant.  SLU plans on purchasing a license to continue to have access.

 

STATISTICS
            John McGinty will collect statistics from members.

 

Meeting adjourned at 11:42 a.m.

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