Constitution
of Alpha Lambda Delta
ARTICLE I. NAME AND INSIGNIA
SECTION
1. The name of this Honor Society shall be Alpha Lambda Delta.
SECTION
2. The seal shall consist of an impression of a book with a circle, with the
words, Alpha Lambda Delta, 1924, inscribed in the circle.
SECTION
3. The emblem of the Society, which shall appear on the official stationery,
shall be a candle set with four pearls and one ruby in a candleholder with the
Greek letters, Alpha Lambda Delta, superimposed thereon.
SECTION
4. The coat-of-arms, which shall appear on the charter and the certificate,
shall consist of a gold-bordered black shield, above which is a white altar
with an open book upon it. From the book gold lines radiate. On the shield is a
red-tipped white candle in a gold candleholder with eight pearls on its base.
Transversely across the shield is a gold band with the letters, Alpha Lambda
Delta, in black. The words Alpha Lambda Delta, are inscribed in
black below the shield.
SECTION
5. The colors shall be red, gold and white.
SECTION
6. The pledge insignia shall be composed of three ribbons: red on gold on
white.
SECTION
7. The official insignia for initiated members shall be a gold candle. There
shall be two authorized designs: one a ruby-tipped candle with four pearls in
the shaft; the other, a gold candle without jewels.
SECTION
8. The insignia cloth of the Society shall be white with gold fringe and shall
bear the Greek letters, Alpha Lambda Delta, and the candle, the emblem of the
Society, at both ends.
SECTION
9. The newsletter shall be called The Flame and shall bear the emblem of
the Society.
SECTION
10. The book plate shall have the emblem of the Society - the candle - stamped
on it, and it shall bear these words: "In Honor of Maria Leonard, Founder,
National Alpha Lambda Delta Presents This Senior Book Award to ___ on ___ in
Recognition of Continued Academic Excellence."
The
purpose of the Society shall be to encourage superior academic achievement
among students in their first year in institutions of higher education, to
promote intelligent living and a continued high standard of learning and to
assist women and men in recognizing and developing meaningful goals for their
roles in society.
SECTION
1. The members of Alpha Lambda Delta shall be those persons who have been duly
initiated to the ritual of the Society. There shall be no discrimination on
account of race, creed or sex in the initiation of individual members.
SECTION
2. Active chapters shall be those installed in regularly incorporated colleges
and universities meeting the requirements of Article XI of the By-Laws.
SECTION
1. Amendments to the Constitution may be proposed by members of the National
Council, and upon approval by a two-thirds vote of the Council, shall be
submitted to the chapters. The National President shall call for a vote of the
chapters. Votes of the chapters shall be returned to the Executive Director
within one month and the results of the vote announced to the chapters and the
National Council by the National President. Approval by two-thirds of the
chapters voting shall be necessary for adoption of any amendment.
SECTION
2. Amendments may be proposed to the National Council by petitions from one
fifth of the active chapters. For adoption, an amendment must be passed by two
thirds of both the National Council and the chapters voting.
BY-LAWS
(Revision June, 2001)
SECTION
1. The National Society shall consist of the National Council, honorary
members, chapter advisors, alumni, and active members.
SECTION
2. The legislative and fiduciary responsibility of the Society shall be vested
in the National Council.
SECTION
3. Enactments of the National Council shall be classified as statutes if they
are of a permanent character, and as resolutions if they are of a temporary
character.
SECTION
4. A National Headquarters shall be maintained to execute the administrative
and clerical responsibilities as designed by the National Council. An Executive
Director and other staff shall be employed as necessary to function under the
direction of the National Council.
SECTION
5. The National Society shall conduct all activities without discrimination on
the basis of race, gender, age, religion, national origin or disability.
SECTION
1. The National Council shall be composed of the National Officers, four
Professional and three Student Members selected at large, and the National
Editor.
SECTION
2. The National Officers of the Society shall be the President, a Vice
President for Finance and Long Range Planning, and a Vice President for Chapter
Relations and Expansion and a President-Elect during the last year of the
incumbent President's term. If the President-Elect is a current member of the
National Council, with a year of more remaining in that member's term, the
President-Elect may choose to serve in the dual role for that year or resign
the National Council position at the beginning of the year of service as the
President-Elect. These officers will comprise the Executive Committee and are
authorized to meet, interpret policy and make decisions as necessary in the
interim period between Annual Meetings.
SECTION
3. At each annual Council meeting, the National President shall appoint a
Nominations and By-laws Committee from members of the National Council. The
Committee shall present nominations for officers for vote at the following
Council meeting. The Committee shall present nominations for Professional
Members-at-Large at the following Council meeting. In January of the year
following the Council meeting, the committee shall select a Student
Member-at-Large nominee. The name of the nominee for the Professional
Member-at-Large and the nominee for the Student Member-at-Large shall be placed
on a mail ballot to be sent to the chapters on or before February 1st. Each
chapter shall have one vote for each position. Each chapter shall determine its
voting procedure. Chapters not returning ballots shall be considered to have
cast a positive vote for the proposed nominees.
SECTION
4. Officers shall be elected by the National Council for a three-year term,
with the exception of President-Elect who shall serve for one year only, and
shall hold office until their successors are duly installed. Re-election of
officers is permissible. Officers must have served on the National Council.
Retiring officers shall deliver to their successors all books, records, papers
and other property of the Society.
SECTION
5. Professional Members-at-Large shall be elected by mail ballot to all
chapters for a three-year term and shall hold office until their successors are
duly installed. They shall be selected from current or former chapter advisors
or former Student Members-at-Large who are employed full time in higher
education. Professional Members-at-Large are eligible for re-election after an
interim of three years. They may, however, be elected at any time as officers.
Retiring Members-at-Large shall deliver to their successors all books, records,
papers and other property of the Society.
SECTION
6. Student Members-at-Large shall be undergraduate students elected by a mail
ballot to all chapters during their year of active membership in Alpha Lambda
Delta to serve a two and one-half year term and attend three National Council
meetings. The Student Member-at-Large must be enrolled in school during the
term of office.
SECTION
7. The National Council shall fill all vacancies occurring in its membership,
regardless of method of election, between the years designated for election of
officers and Members-at-Large. Upon completion of a partial term, a
Professional Member-at-Large shall be eligible immediately for election to a
full term.
SECTION
8. The annual election rotation schedule of National Council members shall be
as follows:
SECTION
9. The National Council shall meet annually for the transaction of business,
the time and place to be determined by the National Officers. No policy
decisions, nor Constitutional changes, shall be made at other than the annual
meeting. The President may call a special meeting to discuss certain specific
announced items. A simple majority of Council members must be present.
SECTION
10. A written vote of the Council may be taken, without meeting on any question
submitted to the Council by the President.
SECTION
11. The National Council shall have the power to discipline chapters. Such
action shall be taken upon the recommendation of a member of the National
Council. This power shall include placing a chapter on probation, rendering a
chapter inactive, and revoking the charter and recovering any property of the
Society.
SECTION
12. The National Council shall determine the detailed specifications of the
coat-of-arms and other insignia of the Society, and contract for the
manufacture of the same. It shall also make and enforce regulations concerning
the manufacture, the sale, and the distribution of the insignia of the Society.
SECTION
13. The National Council shall have control of the financial affairs of the
Society and shall provide for the collection and distribution of revenue.
SECTION
1. The NATIONAL PRESIDENT shall be the official head of the Society; shall call
and chair the meetings of the National Council and Executive Committee meetings
as deemed necessary; shall sign and issue all charters, certificates of membership,
and official documents of the Society; shall submit to the National Council
such recommendations as seem beneficial to the Society; and shall appoint
committee chairs and members as prescribed in Article IV of these By-Laws.
SECTION
2. The NATIONAL VICE PRESIDENT FOR FINANCE AND LONG RANGE PLANNING shall
perform the duties of the National President in the absence of the National
President, if senior to the Vice President of Chapter Relations and Expansion;
shall work with the National President and the Executive Director in reviewing
society finances and recommending budget proposals for National Council action
at the Annual Meeting; shall examine the Society's long-term financial position
and recommend methods for improvement; shall chair the Finance/Budget Committee
and involve National Council members in the planning process.
SECTION
3. The NATIONAL VICE PRESIDENT FOR CHAPTER RELATIONS AND EXPANSION shall
perform the duties of the National President in the absence of the National
President, if senior to the Vice President for Finance and Long Range Planning;
shall oversee meritorious service and other Society awards; shall chair either
Chapter Relations or the Expansion Committee; shall keep the National Council
informed about expansion work and shall sign all charters.
SECTION
4. MEMBERS-AT-LARGE shall participate fully in National Council meetings; shall
serve on and/or chair committees as appointed by the President; shall interact
with individual chapters and advisors as requested; shall represent the Society
at installations, workshops, and other special events and shall serve in any
other capacity useful to the Society.
SECTION
5. The PRESIDENT-ELECT shall participate fully in National Council meetings;
shall serve on and/or chair committees as appointed by the President; shall
represent the society and serve in any capacity as assigned by the President.
SECTION
6. The NATIONAL EDITOR shall be appointed for a three year term by the incoming
President with the confirmation of the National Council. The National Editor
shall serve as Editor of The Flame, the official publication of the
Society; shall participate fully in the National Council meetings; shall
maintain communication with the editors of local chapters and shall serve in
any other capacity useful to the Society.
SECTION
7. Each member of the National Council shall submit a report with
recommendations
at
each annual meeting of the National Council.
SECTION
1.The Standing Committees of the Society shall be:
a.
Administration Committee (6 members) President, the two Vice
Presidents and three senior Council Members-at-Large
b.
Chapter Relations
c.
Executive Committee
d.
Expansion
e.
Fellowship
f.
Finance/Budget
g.
Nominations and By-Laws
h.
Order of the Torch (4 members) one of whom serves as chair
chosen from National Council members, current and former National Council
members and/or current and former Chapter Advisors.
i.
Publications
j.
Personnel. Executive Committee and a senior Member-at-Large
selected at the annual meeting by the current Members-at-Large and the Editor.
SECTION
2. With the exception of the two Vice Presidents, all the Committee Chairs and
members are appointed by the President.
SECTION
3. AD HOC COMMITTEES will be appointed by the President as needed.
SECTION
4. All Committees must be chaired by Council members but committee members may
be appointed from outside the Council from former Council members and current
and former Chapter Advisors of Alpha Lambda Delta chapters at colleges and
universities.
SECTION
1. An EXECUTIVE DIRECTOR shall be appointed by the National Council and shall
attend all National Council meetings.
SECTION
2. The EXECUTIVE DIRECTOR shall establish and maintain a national headquarters
office where all monies due or donated to the National Society will be received
and held, and all bills of the Society shall be processed and paid with
dispatch. He or she shall furnish annually to the National Council a complete
statement of the finances of the organization; a C.P.A. audited account of the
receipts and disbursements; and annual budget developed along with the
President and Vice President for Finance and Long Range Planning for approval
by the Council. The Executive Director shall sign all membership certificates,
and shall supervise the accurate accounting of all members, mailing of
initiates' jewelry, ordering of insignia, distribution of The Flame and
handling of other Society documents and materials. The Executive Director shall
uphold the provisions of the Constitution, By-Laws and Statutes of the Society.
SECTION
3. The EXECUTIVE DIRECTOR shall have a prominent role in chapter relations and
expansion for the Society through chapter campus visits and campus expansion
visits; and shall recommend annually the chapters, advisors, and chapter
presidents worthy of recognition and methods for recognition.
SECTION
4. The EXECUTIVE DIRECTOR shall make arrangements for National Council meetings
and provide for the recording and distribution of Council minutes.
SECTION
5. The EXECUTIVE DIRECTOR shall perform such other duties as assigned by the
National Council.
SECTION
1. The ARCHIVIST shall be appointed for a three year term by the incoming
President with the confirmation of the National Council.
SECTION
2. The ARCHIVIST shall assemble, organize and maintain records in the library
of the University of Illinois at Urbana-Champaign.
SECTION
1. The HISTORIAN shall be appointed for a three year term by the incoming
President with the confirmation of the National Council.
SECTION
2. The HISTORIAN researches, summarizes and narrates the history of the
Society.
SECTION
3. The HISTORIAN shall attend the National Council annual meeting as an
ex-officio member every third year in the final year of a President's term.
SECTION
1. Membership in the Society shall be based upon superior academic achievement
by students during their first year in college. (Only credit hours that count
toward a bachelor's degree can be used to determine Alpha Lambda Delta
eligibility. Advanced placement and other credits earned prior to high school
graduation, however, are not counted in determining Alpha Lambda Delta
eligibility.)
SECTION
2. The student must be registered in a course of study leading to a bachelor's
degree for an amount of work equal to an average full load (usually 12 to 15
hours). Questions regarding eligibility arising from exceptional circumstances
affecting an individual student must be referred to the National Headquarters
for a decision.
SECTION
3. The minimum academic average required for membership is a grade exactly
half-way between grades A and B, or the equivalent thereof, and is not subject
to reduction by an individual chapter. (For example, 2.5 when A = 3, or 3.5
when A = 4, or 4.5 when A = 5, B = 4. The decimal should be a .5 or above, and
not a .49. Other variations in grading systems shall be approved by the
National Council.) In addition, the student must rank in the top 20% of his/her
class. A chapter may petition to the National Council to raise the minimum
academic average required for membership in their chapter. The students shall
have no Incompletes or Failures even if the institution allows "F"
grades to be expunged from the record.?
The inclusion of grades and credits earned by examination during the
student?s first year of enrollment will be determined by institutional policy.
SECTION
4. Academic eligibility shall be obtained on the grades of one full curricular
period, i.e., semester, trimester, quarter, or term. Thereafter, the cumulative
average of the total hours earned must be considered. Eligibility is limited to
the first year of enrollment. Initiation must occur no later than the school
year following the student's initial eligibility.
a.
summer school session equivalent to a full curricular period
may be used to meet the academic requirement.
b.
Any courses taken during a summer session prior to the
completion of the first year shall be part of the cumulative grade point
average.
SECTION
5. Transfer students may be eligible for membership provided that they meet the
requirements as stated below.
a.
Transfer students who attained eligibility for membership in
an institution in which there is a chapter of this Society may be initiated
during their first year of residence upon certification by their previous
institutions.
b.
Freshman transfer students from institutions that do not
have an Alpha Lambda Delta chapter, to be eligible for membership must have the
required Alpha Lambda Delta grade point average on the courses taken during the
first full curricular period in the institutions to which they transfer. In
addition, the cumulative average of the grades student's transfer credits
combined with the grades in the institution in which the student is currently
enrolled must equal the Alpha Lambda Delta academic grade requirement.
SECTION
6. Questions of interpretation or adjustments pertaining to eligibility should
be referred to the National Headquarters.
SECTION
7. A member shall remain active for no less than one academic year. Offices
will be held by sophomore members, with the exception of the Junior and/or
Senior Advisor(s).
SECTION
1. Faculty members or administrative staff may be elected to honorary
membership by a local chapter with the approval of the Chapter's Advisors. Any
exception must be approved by the Executive Director in consultation with the
National President.
SECTION
2. The National Council may elect to honorary membership individuals who have
made outstanding contributions to the field of education.
SECTION
1. The chapter may hold an initiation for students, currently enrolled on the
main campus or in its centers or branches, who have met the membership
requirements, provided the chapter:
SECTION
2. Honorary members may be initiated by the chapter in accordance with the
procedures prescribed in Section 1 of this Article. No National membership
shall be charged for an honorary member.
SECTION
3. If candidates for initiation, either at main campuses or branches, are
unable for reasons approved by the Chapter Advisors to be initiated with the
class, they may be initiated by the chapter officers in the presence of a
Chapter Advisor.
SECTION
1. Active chapters may be chartered and established in regularly incorporated
not-for-profit colleges and universities as provided in the By-Laws in Article
XI.
SECTION
2. Active chapters shall have the power to adopt By-Laws for local government
and for regulation and control of their revenues and expenses, provided these
By-Laws do not conflict with the Constitution, By-Laws, or enactments of the
National Society.
SECTION
3. The Chapter officers shall be the President, Treasurer, and such other
officers (e.g., Vice President, Secretary, Editor, Historian, Senior and/or
Junior Advisor) as may be desired. The duties of these officers shall be those
described by ROBERTS RULES OF ORDER.
SECTION
4. A Senior and/or Junior Advisor for each chapter may be elected annually from
upperclass members by a majority vote of the chapter.
SECTION
5. There shall be an Administrative Advisor and a Faculty Advisor for each
chapter. If not already members, these Chapter Advisors shall be initiated as
honorary members.
SECTION
6. Initiation shall be held in the form and the manner prescribed by the
Ritual.
SECTION
7. Active chapters shall maintain records and make annual reports to the
National Council as prescribed by statute or resolution. Any statute or
resolution may provide, as a penalty for non-compliance with the provisions,
the forfeiture of the charter of the delinquent chapter at the order of the National
Council.
SECTION
8. A chapter may be declared inactive by the National Council if it fails for
three successive years to initiate six student members per academic year.
SECTION
9. In the event a chapter has fewer than six members in any one year, the
Administrative Advisor or Faculty Advisor and Chapter President shall be
notified by the Executive Director that, if it fails for three successive years
to meet membership requirements, it may be declared inactive. A chapter that
has been declared inactive by the National Council may apply for re-activation
when six or more eligible students re-organize the chapter and a college or
university officer plus a designated advisor submit such a formal application
to the Expansion Committee of the National Council. Upon re-activation, the
chapter will be re-issued a charter, insignia cloth, and chapter book.
SECTION
1. Prior to formal petitioning for a chapter of Alpha Lambda Delta, the
following requirements must be met by the petitioning institution:
a.
The institution must be a 4-year institution and currently
accredited by regional accrediting association. Four year branch campuses which
award baccalaureate degrees may covered the blanket accreditation awarded parent
institution.
b.
A local freshman honor society must be established.
c.
The local society shall have met the membership requirements
of Alpha Lambda Delta and shall have at least fifteen members.
d.
A report providing information regarding the institution and
the local society as specified by the National Council shall be filed by an
appropriate administrator with the Executive Director.
SECTION
2. After complying with requirements listed in Section 1, an institution may
file a petition for membership with the National Council through the Executive
Director and pay a $50 chartering fee. The petition shall be reviewed promptly
by the Expansion Committee. Chapters will be immediately notified of the
Council action taken.
SECTION
3. Chapters shall be installed under the direction of the National Council.
SECTION
4. A charter, insignia cloth, and a chapter book shall be presented to the
chapter at the installation services.
The
revenues of the National Society shall come from sources described in Statute I
- Revenues, Section 2 and 3. The Perpetual Fellowship Fund shall be under the
control of the National Council.
In
the event the National Society should become defunct, its funds shall be used
for educational purposes.
SECTION
1. Amendments to these By-Laws may be proposed by a member of the National
Council and adopted by two-thirds affirmative vote of the Council. Notice of
any change in By-Laws shall be sent to all chapters by the EXECUTIVE DIRECTOR.
SECTION
2. Amendments to these By-Laws may be proposed to the National Council by
petitions from one-fifth of the active chapters. For acceptance, these
amendments must be passed by a two-thirds vote of the National Council.
SECTION
1. The funds of the National Society shall be kept in a Federal Deposit
Insurance Corporation Bank to be designated by the National Council, and shall
be paid out by the Executive Director only on order of the National Council.
SECTION
2. Before initiation, a National membership fee of $20 shall be paid to the
Executive Director for each student member.
SECTION
3. The National Council may grant, upon the recommendation of a Chapter
Advisor, free membership to such students as are unable to pay the National
membership fee. One free membership for each fifteen initiates, intended for
students who are unable to pay, may be allowed for each initiation based on the
advisor's recommendation.
Active
chapters shall send to the Executive Director, via electronic mail or the
postal service, typewritten lists of names of the proposed initiates upon
blanks obtained from the Executive Director, duly certified by a Chapter
Advisor of the chapter. (See Article VIII, Sections 1 through 5 of By-Laws.) To
assure delivery of certificates and insignia in time for initiation, these
lists, accompanied by a check or money order to cover cost of fees and
insignia, must be received by the Executive Director two weeks prior to
initiation.
SECTION
1. Each chapter shall be required to make an annual status report to the
Executive Director for consideration by the National Council at its annual
meeting.
SECTION
2. Blanks for the annual chapter status report shall be sent to the chapters by
March 15, and shall be returned to the National Headquarters on or before April
30.
SECTION
1. Only members of the Society shall be permitted to wear the insignia.
SECTION
2. Each initiate, after complying with the Constitution and the Statutes
pertaining to membership, shall receive an initiation key and a certificate of
membership bearing the coat-of-arms of the Society and signed by the National
President and the Executive Director. The certificate shall state the name of
the initiate, the name of the chapter, and the date of the initiation.
Each
chapter of the National Society shall be known by the name of the institution
at which it is located.
The
Alpha Lambda Delta Chapter Book shall be kept for reference and safety in the
office of the Administrative Advisor or Faculty Advisor. It shall be the duty
of the Chapter President to see that the Chapter Book is kept up to date and
that all correspondence from National Officers is filed therein for three
previous years, plus the current year.
SECTION
1. Senior Certificates may be given to all graduating Alpha Lambda Delta
seniors who have a cumulative grade point average required for Alpha Lambda
Delta membership. These certificates may be obtained without charge from the
Executive Director.
SECTION
2. In honor of Maria Leonard, Founder of the Society, the National Council
shall send a suitable Book Award each year to each Alpha Lambda Delta senior
who has the highest cumulative grade point average of graduating seniors in a
chapter. In case of a tie, the chapter may supply additional award(s), or may
donate the book supplied by the National Council to the institution's library
in honor of the awardees.
The
Bookplate shall have the emblem of the Society stamped on it and shall bear
these words: "In Honor of Maria Leonard, Founder, National Alpha Lambda
Delta Presents This Senior Book Award to on in Recognition of Continued
Academic Excellence."? The
Fellowship Committee is responsible for selecting the Book Award.
SECTION
3. A certificate of meritorious service may be given by a chapter to a person
who has given outstanding service to the chapter over an extended period of
time upon approval by the Vice President for Chapter Relations and Expansion.
This national award is not to be given to undergraduate students. These
certificates may be obtained from the National Headquarters upon request to a
chapter presenting credentials of the prospective awardee and reasons for
presentation of the award. The certificate is to be signed by the Chapter
President and the Executive Director.
There
shall be a number of Alpha Lambda Delta Fellowships awarded by the National
Council annually for one year of graduate or professional study. The amount of
these fellowships shall be determined in accordance with the income of Alpha
Lambda Delta. Any member of Alpha Lambda Delta is eligible to apply.
Application forms and current information regarding the Fellowships may be
secured from the Executive Director.
Fellowships
honoring outstanding persons or events have been established in the following
order and are currently being awarded:
?
The Alice Crocker
Lloyd Fellowship
?
The Adele Hagner
Stamp Fellowship
?
The Maria Leonard
Fellowship
?
The Kathryn Sisson
Phillips Fellowship
?
The Christine Yerges
Conaway Fellowship
?
The May Augusta
Brunson Fellowship
?
The Fiftieth
Anniversary Miriam A. Shelden Fellowship
?
The Gladys Pennington
Houser Fellowship
?
The Katherine Cooper
Cater Fellowship
?
The Margaret Louise
Cuninggim Fellowship
?
The Maude Lee
Etheredge Fellowship
?
The Gladys Colette
Bell Fellowship
?
The Mary Jane
Stevenson Fellowship
?
The Sixtieth
Anniversary Warner O. Moore, Jr. Fellowship
?
The Sixty-Fifth
Anniversary M. Louise McBee Fellowship
?
The Betty Jo Hudson Fellowship
?
The Dorothy Anderson Fellowship
?
The Helen Clarke Fellowship
?
The Margaret C. Berry Fellowship
?
The Barbara P.
Quilling Fellowship
?
The Martha G. Wade
Fellowship
SECTION
1. Up to five Alpha Lambda Delta chapters will be selected annually to receive
the Order of the Torch award for outstanding chapters. The purpose of this
award is to recognize and encourage excellence in programming, campus
visibility and internal communication in the chapter.? During the time a pervious Order of the Torch winner is
ineligible to reapply for the Torch award, the chapter may apply for
Maintaining the Flame recognition.
SECTION
2. With the assistance of the National Headquarters staff, the Order of the
Torch Committee shall select the outstanding chapters through mail and
telephone consensus.
Undergraduate
scholarship awards will be given annually to Alpha Lambda Delta members who
have maintained the grade point average required for initiation and who
exemplify the aims of Alpha Lambda Delta. The awardees will be nominated by
their chapter and selected by a committee of the National Council. The amount
of each award will be determined by the National Council.
An
award for the outstanding advisor in the nation was established in 1990. The
winner is selected from those advisors nominated by chapter officers.
Copies
of the Ritual shall be kept on file in the office of the Executive Director,
and may be obtained by chapters upon request.
Revised - June 2002